HR Administrator

Job Role: HR Administrator – Operations & Reward
Location: Central Southampton (3 days a week)
Salary: Up to £28,000 + Bonus + Up to 10% Pension

I am working for a professional services business that is seeking a meticulous and detail-oriented HR Administrator to join their high-performing team. Your client group is highly intellectual and appreciates a high standard of work, communication, and service. This role involves delivering operational support across the employee lifecycle, requiring excellent professional literacy and a good level of Excel proficiency to support Compensation & Reward activities.

Key Responsibilities:
Employee Lifecycle Management:

• Administer starter/leaver processes, including issuing contracts and leaver letters.
• Conduct pre-employment screening and follow up on responses.
• Maintain and update employee records and the HR system.
• Produce contract change letters and support flexible working requests.
• Draft the bi-monthly internal newsletter.
• Organise staff events, including the Christmas party.

Reward and Management Information:

• Run weekly reconciliation reports to ensure data accuracy.
• Produce management information reports (e.g., headcount, absence).
• Administer wellbeing benefits and support engagement initiatives.
• Assist with monthly payroll and salary review processes.

HR Support:

• Upload vacancies and schedule interviews.
• Support graduate recruitment programmes and careers fairs.
• Manage the HR mailbox and escalate complex queries.
• Update HR timelines, checklists, and calendars.
• Process invoices and track probation reviews.
• Provide cover for team members and assist in formal meetings.

Ideal Candidate:

• Demonstrable experience in an administrative role with a focus on data management and Excel skills.
• Excellent attention to detail and a conscientious approach.
• Strong MS Office skills.
• Ability to manage competing demands and work to tight deadlines.
• Excellent organisational and communication skills.
• Ability to work independently and handle confidential information appropriately.
• Experience in an HR department and using an HR database is desirable.
• CIPD qualification is desirable but not essential.

To find out more about this opportunity, I’d love to hear from you. Apply on this advert or send your CV to: aisha.barnes@hrheads.co.uk