HR Advisor – OD

HR Heads is delighted to be retained for a pro-active HR Advisor within an award winning, fast-paced organisation based in Hampshire.

Job Details

19th July 2022
Permanent / Full Time

This role is managed by:
Jen Gaster

This is a new position within the organisation due to investing in the growth of their HR department. This role is offering hybrid working with a salary of £30,000.
As part of the Organisational Design team, reporting to the Senior Partner OD, you will have a key role in implementing and communicating a broad range of people initiatives as part of the delivery of our ambitious People Experience strategic plan. 

You will work closely to support our team of Business Partners to ensure practice and guidance is embedded successfully throughout the business.
Key responsibilities:  

  • Research and collate data, undertake initial analysis and present information in a way that makes impactful recommendations.
  • Organise learning and development activities to include liaising with external providers, setting up and co-ordinating events, booking rooms, maintaining spreadsheets and delegate lists and raising correct purchase orders.
  • Manage the timely and thorough publication of HR communications on the portal and other University websites.
  • Support the production of relevant information and responses to requests for data and information, such as Freedom of Information and Subject Access requests.
  • Carry out research to support the delivery of innovative Operating Plan initiatives and the timely updating of policies and procedures, including protocols, letters and other related documentation across the University as required by the Business Partner Policy.
  • Provide a full range of administrative support across HR to update documents, arrange meetings and events, manage Outlook calendar invites, draft letters, take notes and minutes from meetings, create engaging presentations and prepare regular and ad hoc management information reports
  • Provide advice and guidance to managers in line with the business policy and provide People Advisor administration of services including recruitment and selection, employee contracts and operational services such as flexible working, maternity and return to work.
  • Liaise with external providers of contracted services (eg advertising agency occupational health) to obtain and exchange information as required.
  • Operate and maintain the relevant systems to support the delivery of operational services (including the integrated HR and Payroll system and e- recruitment).
  • Provide administrative support (i.e. minute taking) to committees and working groups as required.
  • Provide administrative support to Business Partners to assist with casework as required, i.e. absence monitoring and reporting, occupational health referrals, fixed-term end dates, and identifying areas of concern to the relevant Business Partner.
  • Keep up to date with relevant employment legislation.
  • Develop and maintain good relationships across the business to ensure high levels of HR service delivery and understanding of the operational requirements of each department.
  • Ensuring accurate input of data into university systems including the appropriate handling of data in accordance with established policies and procedures to safeguard the integrity of data.  

Skills and experience:  

  • A levels or equivalent qualification
  • CIPD level 3 or part qualified level 5 is desirable
  • Excellent working knowledge of Microsoft Office, particularly Outlook, Word (particularly Mail Merge), Excel (Pivot tables, V Look-Up) and PowerPoint
  • Good knowledge of general IT systems
  • Good knowledge of integrated HR and Payroll systems, ideally Resourcelink
  • Delivering high levels of customer service
  • Generalist HR experience
  • Advising managers and customers on People and Development processes and procedures
  • Producing accurate documentation and written correspondence such as employment contracts, offer letters and contract changes
  • Problem solving and using initiative to investigate issues and obtain information to assist in decision making.
  • Strong customer service skills
  • Excellent communication (verbal and written) skills
  • Strong organisational skills able to prioritise and manage own workload effectively
  • Ability to work well as part of a team, sharing information and proactively supporting other members of the team.

The ideal candidate will hold a CIPD level 3 qualification and have a general understanding of key aspects of employment law and GDPR, particularly in relation to recruitment processes and family leave policies.

You will have excellent administrative skills with a good attention to detail and be pro-active in your approach to the role.