HR & Payroll Administrator

Reporting into UK HR Manager, responsibilities include HR Administration plus ensuring the smooth running of the outsourced monthly payroll.

Job Details

6th January 2022
Permanent / Full Time

This role is managed by:
Rosie Jenkins

or call our Hampshire office 01962 432001

Reporting into the UK HR Manager, this role will be responsible for supporting the business and the UK HR Manager with the day-to-day HR Administration plus ensuring the smooth running of the outsourced monthly payroll.
This is a fast-paced business so we are looking for someone who is outgoing with a ‘can-do’ attitude and comfortable working at pace.
As HR & Payroll Administrator your key responsibilities will be:

  • Monitoring, maintaining and updating the employee data in the HRIS and personnel files in accordance with data protection and retention legislation
  • Undertaking employee starter and leaver processes
  • Administration of the benefit schemes and childcare vouchers plus dealing with company credit card requests/cancellations
  • Managing the UK HR mailbox
  • Supporting with HR team projects as required
  • Undertaking continuous development of the HRIS to ensure HR processes are streamlined and as efficient as possible
  • Producing UK monthly headcount and KPI data plus providing the UK HR Manager with reporting and data metrics as required
  • Supporting with arranging interviews and recruitment administration where required


  • Collating all pay data; including starters, leavers, changes and variable pay information and providing to outsourced provider within the timetabled deadlines
  • Undertaking all pension admin
  • Providing finance with relevant weekly reports to enable accurate recharge of project costs and relevant payroll outputs each month (e.g. GL summary) to enable accurate accounting
  • Ensuring all 3rd party payments are processed on time and in full
  • Liaising with the outsourced provider to enable accurate calculation of P60s and P11d on an annual basis, along with any EOY processes, providing relevant input data and ensuring legal deadlines are met
  • Being the key liaison with the outsourced payroll provider for all matters relating to payroll, including error checking and verification of correct data being processed

Skills and experience:


  • Experience of providing an excellent and efficient generalist HR administration and Payroll administration service
  • Experience of HRIS
  • The ability to work in a fast-paced environment and prioritise your own workload, working under pressure to tight deadlines
  • Working knowledge of key HR areas such as absence, ER issues, performance and recruitment


  • CIPP or CIPD qualified or relevant experience with a willingness to undertake formal training
  • Experience of working in an environment with varied work patterns and contract types
  • Experience of administering employee benefit schemes and completing the administration of pension schemes
  • Experience of working with an outsourced payroll provider



  • Salary of up to £26,000
  • Bonus potential
  • 5% employee and employer pension contribution
  • Health cash plan
  • Life Assurance (3x)